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Finance and Grant Associate (Part-time)

The Aspen Institute

The Aspen Institute

Accounting & Finance
Posted on Thursday, February 1, 2024

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Program Description:

The Aspen Institute Congressional Program is a nonpartisan neutral convener of world renown scholars and leaders and Republican and Democrat members of Congress to focus on the pressing foreign policy issues of our time and discuss, civilly debate, and develop policy solutions in private, off-the-record sessions conducted all over the world.

Basic Function:

The Finance and Grants Associate is responsible for overseeing financial management and budgetary tasks and responsibilities for the program. The ideal candidate will have 2-3 years of experience managing budgets, grant accounting, grant writing and reporting and proposals and other grant operations.

The Finance and Grants Associate will report directly to the Program Director. The hourly range for this part-time role is $30 - $33 /hr. with an expectation of 20 hours of work a week.

In accordance with the Aspen Institute’s Reimagining Work policy, the Finance and Grants Associate should be willing to be in-person with colleagues in the Washington, DC office a minimum of 40% of the time while having the flexibility to work remotely for the balance.

Essential Duties and Responsibilities:

  • Monitor and track Program project expenses and revenues and conduct monthly budget reviews with deputy director and monitor and track program general ledger.
  • Monitor and track and project expenditures versus funding and assist with assignment of expenses to specific revenue.
  • Prepare budget documents as required by Aspen Accounting
  • Provide Support to deputy director in financial and budget management.
  • Monitor compliance with grant accounting policies and procedures.
  • Track grants and funds received from financial supporters, oversee the balances of foundation funds to determine which grants are to be designated for specific expenses..
  • Ensure compliance with internal accounting control procedures.
  • Prepare and manage budget for upcoming year as required in the 3Q by Aspen Accounting.
  • Coordinate activity involving Program grant approvals and Aspen Accounting.
  • Review financial section of funding proposals, as well as contract and grant terms and conditions, prior to sending to requesting appropriate signature.
  • Prepare and submit financial reports for each grant proposal and interim and final report submission.
  • Review all financial reports for accuracy and compliance with grant guidelines before submission for signature.
  • Coordinate activities to ensure that all deliverables are submitted in accordance with the grant terms.

Knowledge, Education, and Experience:

  • Two or more years of experience in accounting, finance, and budgeting and grant management.
  • Bachelor's degree in relevant field highly preferred.
  • Knowledge of accounting in a nonprofit organization (Experience in grants accounting a plus).
  • Advanced Microsoft Excel skills
  • Budgeting and forecasting background
  • Experience using financial reporting tools such as Planful.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.