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Finance Coordinator (Part-time)

The Aspen Institute

The Aspen Institute

Accounting & Finance
Washington, DC, USA
Posted on Thursday, August 10, 2023

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Program Description:

AMP Health supports governments to build visionary and effective teams.

We are committed to the vision of a world where governments and societies prioritize, promote, and protect people’s health and well-being. Governments play a critical role in addressing complex problems and bringing this vision to reality, which is why we work with public sector teams to help them develop the leadership and management capabilities needed to achieve ambitious goals.

We partner with government teams across Africa through an approach that combines embedded mentoring and capability development; experiential learning through interactive in-person and online training; executive coaching; curated self-directed learning; and peer exchange across countries to build highly effective public sector teams.

AMP Health, founded in 2015, is a non-profit initiative supporting governments to build visionary and effective public sector teams. We are currently supporting teams in Central African Republic, Chad, Ghana, Liberia, Malawi, Mali, Mauritania, Mozambique, Namibia, Nigeria, Republic of Congo, Sierra Leone, Togo, and Zambia.

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Basic Function

We are seeking a highly motivated and detail-oriented Finance Coordinator to join our team. The Finance Coordinator will play a crucial role in supporting our financial operations by providing administrative support on the annual budget, processing regular payments, and tracking expenses. The ideal candidate will possess strong analytical skills, a solid understanding of financial processes, and proficiency in using accounting software systems, such as Planful, Tipalti, and Concur. As a Finance Coordinator, you will collaborate with cross-functional teams, contribute to accurate financial reporting, and ensure compliance with organizational policies and procedures. This position provides the opportunity to learn about how to support a growing non-profit organization, gain experience working on projects across multiple geographies, and work with an innovative team to support solutions to diverse challenges related to developing leadership and management capabilities in public sector teams.

This position reports to the Associate Director, AMP Health and is located in the Aspen Institute’s Washington, D.C. office.

Essential Duties and Responsibilities:

  • Manage Accounting Software: Utilize accounting software systems such as Planful, Tipalti, and Concur to process financial transactions, track expenses, and maintain accurate financial records.

  • Financial Reporting: Assist in generating financial reports and statements, including balance sheets, income statements, and cash flow statements, using accounting software.

  • Accounts Payable and Receivable: Support accounts payable and accounts receivable processes, ensuring accurate and timely recording of invoices, payments, and receipts.

  • Expense Management: Review and reconcile employee expense reports using Concur, ensuring adherence to company expense policies and proper expense coding.

  • Budget Monitoring: Collaborate with the finance and operations team to monitor budget performance, track expenses against budgeted amounts, and provide regular reports on budget variances.

  • Data Analysis: Analyze financial data and identify trends, anomalies, and opportunities for process improvements or cost-saving measures.

  • Compliance and Auditing: Support internal and external audits by providing necessary documentation, reconciling financial records, and ensuring compliance with relevant regulations and standards.

  • Cross-functional Collaboration: Collaborate with various departments, including procurement, HR, and operations, to facilitate financial processes, resolve issues, and provide support as needed.

  • Process Improvement: Identify and recommend process improvements to streamline financial operations, enhance efficiency, and maintain data integrity.

  • Training and Support: Provide training and support to team members and end-users on accounting software systems, ensuring proper utilization and adherence to best practices.

  • Financial Forecast Analysis: Track financial forecasts against actual expenditures, comparing variances and providing analysis to assist in decision-making and financial planning processes.

Knowledge, Education, and Experience:

We are looking for candidates who share our principles:

  • Human-centered: we believe passionately in the power of people to drive development

  • Committed: we believe in the value of long-term in-country engagement to catalyze sustainable leadership and management (L&M) capabilities

  • Responsive: we strive to address and adapt to L&M priorities of individual ministries and teams

  • Solution-oriented: we embrace innovation, data, technology, and the rapidly changing landscape

  • Inclusive: we are committed to equitably serving all communities, including marginalized and vulnerable populations

  • Integrative: we support breaking down siloes within and across programs, sectors and countries and harnessing the best of the public and private sectors

  • Humble: we are cognizant that we operate within a broader ecosystem and achieve impact by being trusted partners

  • Collective: we aim to contribute to the broader global health agenda of Primary Health Care (PHC) including Community Health, Universal Health Coverage (UHC), and the health-related Sustainable Development Goals (SDGs)

We are looking for candidates with the following experience and qualifications:

  • Undergraduate (Bachelor’s) degree preferred, ideally, with a degree in economics, accounting, business administration, or similar. Equivalent combination of education, training, and experience welcome to apply.
  • Minimum of 3 years of professional experience, ideally in the non-profit sector, with a track record of effective financial and administrative management, and administrative support accomplishment and growth.

  • Proficiency in Microsoft Excel and other financial software applications.

  • Ability to develop forecasting tools and translate complex financial planning to an internal audience.

  • Strong attention to detail and accuracy in data entry and financial record-keeping.

  • The ability to plan, prioritize, and follow through with staff, partners, and a variety of constituencies to meet financial reporting, administrative, and event deadlines.

  • Outstanding interpersonal, oral, and written communication skills.

  • Experience in manipulating, analyzing, and interpreting data and communicating results to non-finance personnel, with the ability to analyze financial data and identify patterns and trends.

  • Ability to work both autonomously and as part of a small team.

  • Flexibility to adapt to changing program priorities, ability to manage multiple tasks, and desire to always keep learning.

  • Competence and comfort with technology and software including financial and accounting software, Office 365, Salesforce, Google Docs, Zoom, etc.

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.